Vehicle and equipment lease
The lease to rent movable assets such as vehicles, machinery or equipment, authenticated before a notary. It makes clear who's responsible for damage, maintenance and insurance during the rental, which is where disputes usually start. Widely used by companies, construction firms and fleets.
Requesting a quote doesn't commit you to anything
- You tell us about your case. It's free.
- We send you the price in writing, within 1 to 3 hours.
- You decide. If it works for you, we start. If not, you delete it with one click and pay nothing.
No one will pressure you. Your information is used only for your case.
Is it for you?
If any of these sounds like you, this procedure is for you.
- For anyone renting out vehicles, machinery or equipment who wants protection against damage or nonpayment
- For companies, construction firms and job sites renting equipment
- For rental companies and fleets that handle these contracts often, with a preferred partner rate for volume
What's included and what isn't
Everything clear from the start. No fine print.
Includes
- Review of the terms and the identification of the assets.
- Drafting of the lease with rent, term, condition at delivery and return, liability for damage, maintenance, insurance and guarantees.
- Scheduling the appointment at the notary office.
- Support during the notarial authentication of the signatures.
Does not include
- Buying insurance for the assets, which we guide you on but is purchased separately.
- Court collection or recovery of the asset in case of a breach, which is a separate service.
- The official notary fee, paid separately, which varies with the number of pages.
Add to your procedure
Check it and we include it in your quote. You decide at the end.
What you need
Check off what you already have. You don't need everything to request your quote.
You have 0 of 5.
- Lessor and lessee details, cédula (Venezuelan national ID card) or RIF (Venezuelan tax ID)
- Identification of the vehicles or equipment, with serial numbers, license plates or identification numbers
- Proof of ownership of the assets
- And the agreed terms, rent, term, liability for damage, maintenance and guarantees
- The parties sign in person before the notary
How the process works
You do very little. We take care of the rest. The whole process: on average, 2 to 4 business days.
- Step 1
Give us the assets
Give us the details of the vehicles or machinery, the parties and the terms.
You do this - Step 2
We assign responsibilities
We draft the lease making clear who's responsible for damage, maintenance and insurance.
We do this - Step 3
You sign
We schedule the appointment, confirm the cost, and the parties sign before the notary.
You do this - Result
Done
We hand you the authenticated lease, with fecha cierta.
You receive it
We draft the lease detailing the assets and the responsibilities, the parties review it, and we schedule the signing before the notary (a public official).
What it costs and how to pay
There are two separate payments, and we want you to see them clearly.
Our fee: we do all the work for you.
The official notary fee. It goes straight to the agency, and we give you the exact amount, with its receipt, before you pay anything.
How you pay: You pay once, when we start. In dollars, in bolívares at the official BCV exchange rate, or with Cashea.
How is your investment calculated?
Your investment has two parts, and we give you each one separately. Our base professional fee, from $50, for drafting the lease and handling its notarial authentication; if you're a rental company or run a fleet, our preferred partner rate applies, which we set based on your volume
The official notary fee, which varies with the number of pages. Official amounts are paid in bolívares at the official Central Bank of Venezuela (BCV) exchange rate The lawyer gives you the exact figure before you pay anything, no strings attached.
FAQ
What happens if I rent out my machinery without a contract?
If the equipment comes back damaged or doesn't come back, you have no way to prove what condition you delivered it in or who's responsible. A lease with a handover record ties that down before the asset leaves your hands.
What's most important in this lease?
Defining who's responsible for damage, maintenance and insurance; that's where disputes start.
How much does it cost?
The professional fee, from $50, covers drafting and authentication; the official notary fee is separate.
Should I document the asset's condition?
Highly recommended, with a handover record that documents the asset's condition when it leaves your hands.
Do you have a rate for rental companies?
Yes, a partner rate.
About this procedure
A vehicle and machinery lease is the contract used to rent valuable movable assets: cars, trucks, fleets, heavy machinery, construction or industrial equipment. It's widely used by companies, construction firms, job sites and equipment rental businesses, and it has a critical point that sets it apart from renting real estate: here the asset moves, gets used, wears out and can be damaged. That's why what really matters is making it crystal clear in the lease who's responsible for what: the condition the asset is delivered in and must be returned in, who pays for maintenance, who covers insurance, what happens if there's an accident or damage, plus the rent, the term and the guarantees. A lease that's weak on these points is a sure source of disputes. It's authenticated before the notary at the Notaría Pública (government notary office) to give it fecha cierta (a legally certain date, so the document holds up against third parties) and legal force. With an advisor's eye, we draft the lease to lock down exactly those friction points. And there are natural partners here: vehicle and machinery rental companies, vehicle dealerships and construction firms that run fleets handle many of these contracts, so they get our preferred partner rate; tell us your volume and we'll set up an agreement.
Legal framework and important notes
Ley de Registros y Notarías (Registries and Notaries Law) · Código Civil (Civil Code)
- Unlike real estate, here the asset moves and wears out, so the heart of the lease is liability. Who pays for damage, maintenance and insurance; if that's left loose, a dispute is guaranteed
- Document the asset's condition at handover
- The parties sign in person before the notary
- And if you're in the vehicle or machinery rental business, ask about the partner rate
We guarantee our service, not what the agency decides. If something depends on them, we tell you clearly and in time.
Is your case different?Ask us, message us on WhatsApp or book a free consultation. A real person answers you.