Publication of meeting minutes
Publication of minutes is the process of getting minutes that are already recorded published in a commercial gazette, as the Commercial Code requires for certain acts. Recording alone isn't always enough: for the decision to take full effect against third parties, the law requires it to be published.
Requesting a quote doesn't commit you to anything
- You tell us about your case. It's free.
- We send you the price in writing, within 1 to 3 hours.
- You decide. If it works for you, we start. If not, you delete it with one click and pay nothing.
No one will pressure you. Your information is used only for your case.
Is it for you?
If any of these sounds like you, this procedure is for you.
- For companies that have just recorded minutes that must also be published and want to close the loop on that act. For anyone whom a bank, a public tender or another party asks for proof that a company decision was published. For anyone who isn't sure whether their act requires publication and wants it checked before it holds up another procedure
What's included and what isn't
Everything clear from the start. No fine print.
Includes
- Review of whether the act requires publication.
- Preparation of the publication text to match what was recorded.
- Submission to the commercial gazette.
- Follow-up on the issue deadline.
- Pickup and delivery of the published issue.
- Visado (a lawyer's sign-off required before filing).
Does not include
- Recording the minutes: publication comes afterward, so the minutes must already be recorded.
- Drafting or correcting the minutes, which are separate services.
- The cost of the publication itself, which the commercial gazette charges per page or by space, plus IVA (value-added tax, VAT).
- Publications in the Gaceta Oficial (Official Gazette) or in any outlet other than a commercial gazette.
Add to your procedure
Check it and we include it in your quote. You decide at the end.
What you need
Check off what you already have. You don't need everything to request your quote.
You have 0 of 5.
- Copy of the recorded minutes to be published
- Company details, company name and Commercial Registry number
- Company RIF (Venezuelan tax ID)
- Cédula (Venezuelan ID card) and RIF of the person making the request
- How you plan to use the proof of publication, in case anything in the publication format needs adjusting
How the process works
You do very little. We take care of the rest. The whole process: on average, 3 to 5 business days.
- Step 1
You send us the minutes
You give us the recorded minutes to be published, and we confirm that the act requires publication.
You do this - Step 2
We prepare
We draft the publication text to match what was recorded.
We do this - Step 3
We publish
We send it to the commercial gazette and track the issue deadline.
We do this - Step 4
We pick it up
We collect the published issue.
We do this - Result
Done
We deliver it to you as proof, ready to use wherever you're asked for it.
You receive it
We prepare the text of what was already recorded, send it to the commercial gazette and deliver the published issue to you. Timing depends on the gazette's issue deadlines.
What it costs and how to pay
There are two separate payments, and we want you to see them clearly.
Our fee: we do all the work for you.
The official registry fee. It goes straight to the agency, and we give you the exact amount, with its receipt, before you pay anything.
How you pay: You pay once, when we start. In dollars, in bolívares at the official BCV exchange rate, or with Cashea.
How is your investment calculated?
Your investment has two parts, and we always show them to you separately. Our professional fee, from $45, which covers the review, preparing the text, sending it to the gazette, follow-up and delivery of the published issue
The cost of the publication itself, which isn't ours and is charged by the commercial gazette; it's calculated per page or by the space the text takes up, plus IVA, so it depends on the length of the minutes The lawyer gives you the exact figure before you pay anything, no strings attached.
FAQ
What happens if I don't publish the minutes?
The act may remain incomplete and not be enforceable against third parties. That can hold you up with a bank, a public tender or new minutes that depend on the earlier ones, and you find out right when you're under pressure.
How much does it cost?
The professional fee, from $45, covers handling and follow-up. The gazette charges per page or by the space the text takes up, plus IVA, so it depends on the length of the minutes; we break it down for you in the quote.
Isn't recording the minutes enough?
For certain acts, no. The Commercial Code also requires them to be published in a commercial gazette to take full effect against third parties.
Which acts have to be published?
Among the most common: incorporation, capital increases and reductions, board of directors changes, bylaws amendments, mergers and dissolutions. We'll confirm whether yours requires it.
Where is it published?
In a well-established commercial gazette. We work with several and follow up so it comes out on time.
Is digital publication valid?
Yes. Nationally circulated digital commercial gazettes are accepted for the procedures where you're asked for the publication.
About this procedure
Let's clear up why this procedure exists, because many people are surprised that, after recording, there's still a publication step. The Commercial Code provides that certain company documents, in addition to being recorded at the Registro Mercantil (Commercial Registry), must be published in a commercial gazette to take full effect against third parties. The logic is public notice: the registry creates the official record, and publication brings the act to the public's attention, so no one can claim they didn't know.
Not every act requires publication, but several of the most common ones do: incorporation, capital increases and reductions, board of directors changes, bylaws amendments, mergers and dissolutions. When an act requires publication and isn't published, it remains incomplete: it may not be enforceable against third parties, and it can hold you up later with another procedure, a bank, a public tender or new minutes that depend on it.
The procedure itself is simple, because the minutes are already drafted and recorded. What needs to happen is to prepare the publication text to match what was recorded, send it to the commercial gazette, wait for the issue deadline and pick up the issue in which it was published, which is the proof you'll be asked for later. We work with well-established commercial gazettes and follow up with them so it comes out on time.
We take care of everything: we check whether your act requires publication, prepare the text to match what was recorded, send it to the gazette, follow up and deliver the published issue to you, ready to use as proof wherever you're asked for it.
Legal framework and important notes
Código de Comercio (Commercial Code), articles 212, 213 and 215 · Ley de Registros y Notarías (Registries and Notaries Law), article 85
- Recording the minutes isn't always enough. Certain acts must also be published to take effect against third parties, and without that publication they remain incomplete
- Not all minutes require publication, but several of the most common ones do, such as incorporation, a capital increase, a board change, a bylaws amendment, a merger or a dissolution
- Our fee covers handling; the cost of the publication is charged separately by the gazette, based on space, plus IVA
- This procedure comes after recording. If the minutes aren't recorded yet or contain an error, that has to be resolved first
We guarantee our service, not what the agency decides. If something depends on them, we tell you clearly and in time.
Is your case different?Ask us, message us on WhatsApp or book a free consultation. A real person answers you.