Recording NGO meeting minutes
We record your NGO's meeting minutes with SAREN so your decisions hold up against third parties and you stay compliant with the NGO law. We handle the whole thing for you.
Requesting a quote doesn't commit you to anything
- You tell us about your case. It's free.
- We send you the price in writing, within 1 to 3 hours.
- You decide. If it works for you, we start. If not, you delete it with one click and pay nothing.
No one will pressure you. Your information is used only for your case.
Is it for you?
If any of these sounds like you, this procedure is for you.
- Civil associations and foundations that must record their meeting minutes regularly to comply with the new NGO law
What's included and what isn't
Everything clear from the start. No fine print.
Includes
- Drafting or review of the document so it complies with current law.
- Name check and confirmation that the meeting minutes were properly drawn up, where applicable.
- Handling of the recording at the registry.
- A lawyer's support throughout the procedure.
- Confirmation that the recording is final.
Does not include
- The registry's official fee, under SAREN's current fee schedule (paid separately).
- The accounting, inventories or filings required by the NGO law (a separate service we offer).
- The apostille, if you'll use the document abroad (a separate service).
- Representation in court challenges, unless hired separately.
Add to your procedure
Check it and we include it in your quote. You decide at the end.
What you need
Check off what you already have. You don't need everything to request your quote.
You have 0 of 3.
- Details of the organization and the registry where it's recorded
- The minutes or document to be recorded, if you already have it
- Cédula (Venezuelan national ID card) and RIF (Venezuelan tax ID) of the members involved, as applicable
How the process works
You do very little. We take care of the rest. The whole process: on average, 4 to 8 business days.
- Step 1
Tell us about your organization
You give us the NGO's details and the minutes you need.
You do this - Step 2
We draft the minutes
We prepare or review the meeting minutes.
We do this - Step 3
We handle the recording
We record them at the registry.
We do this - Step 4
We follow up
We confirm when they're recorded.
We do this - Result
Done
We deliver the recorded minutes.
You receive it
Varies by registry and review.
What it costs and how to pay
There are two separate payments, and we want you to see them clearly.
Our fee: we do all the work for you.
The official registry fee. It goes straight to the agency, and we give you the exact amount, with its receipt, before you pay anything.
How you pay: You pay once, when we start. In dollars, in bolívares at the official BCV exchange rate, or with Cashea.
How is your investment calculated?
Your investment has two parts. What you pay us, professional fees from $40, for drafting or reviewing and handling the recording
What goes to the government, the registry's official fee, in bolívares at the official BCV exchange rate, which we don't keep Your lawyer gives you the exact figure before you pay anything, no strings attached.
FAQ
What happens if my NGO makes decisions and doesn't record the minutes?
Appointments and amendments aren't valid against third parties, and under the new NGO law an organization that isn't up to date is exposed to penalties.
Do NGO meeting minutes pay a registry fee?
Yes, the registry fee under SAREN's current fee schedule. The NGO law's fee waiver only covered the initial update it required when it took effect.
How much does it cost?
Professional fees from $40 cover the review of the minutes and handling the recording with SAREN; the registry's official fee is separate.
Do I need to bring my bylaws into compliance?
Under the new law, many organizations do; we review it with you.
What does the timing depend on?
On the workload of the Registro Principal (Main Registry of each state); the estimate is 4 to 8 business days.
About this procedure
Meeting minutes capture the decisions an NGO makes at its meetings: appointing the board of directors, approving balance sheets, changing administrators, admitting or removing members and more. Under the new Ley de Fiscalización de ONG (NGO oversight law), these minutes must be recorded with SAREN on a regular basis. One detail people get wrong: the fee waiver the law brought in only covered the initial update it required when it took effect; today the recording pays the registry fee under SAREN's current fee schedule, in bolívares at the official rate of the day, and we itemize it in your quote. What really protects your investment is the professional support that keeps the minutes from being objected to. We check that the meeting was properly recorded in the minutes, fix whatever is needed and handle the recording at the registry. Since these minutes come up again and again in the life of the organization, we can handle all your registry compliance on an ongoing basis, as your partner.
Legal framework and important notes
Ley de Registros y Notarías (Registries and Notaries Law) · Código Civil (Civil Code)
- The new Ley de Fiscalización de ONG, from November 2024, turned registration into a recurring task — bylaws, meetings, appointments, inventories and donations.
- Keeping everything up to date avoids objections and penalties.
- SAREN is the competent authority.
We guarantee our service, not what the agency decides. If something depends on them, we tell you clearly and in time.
Is your case different?Ask us, message us on WhatsApp or book a free consultation. A real person answers you.