Stamping of accounting and minutes books
We stamp and number the pages of your statutory and accounting books at the Commercial Registry so your company stays compliant. We take care of the whole process, with no lines and no wasted time.
Requesting a quote doesn't commit you to anything
- You tell us about your case. It's free.
- We send you the price in writing, within 1 to 3 hours.
- You decide. If it works for you, we start. If not, you delete it with one click and pay nothing.
No one will pressure you. Your information is used only for your case.
Is it for you?
If any of these sounds like you, this procedure is for you.
- Newly incorporated companies that need to stamp their books for the first time, and established companies that need to stamp new books because they've run out of pages or started a new fiscal year
What's included and what isn't
Everything clear from the start. No fine print.
Includes
- Purchase of the required statutory books.
- Calculation of the registry fee based on the number of books and pages.
- Filing at the Commercial Registry.
- Pickup of the stamped books.
- Delivery to you, ready to use.
- Remote assistance throughout the process.
Does not include
- The official registry fee of the Commercial Registry (paid separately, based on the number of books and pages).
- The bookkeeping or entries inside the books (that's a separate accounting service).
Add to your procedure
Check it and we include it in your quote. You decide at the end.
What you need
Check off what you already have. You don't need everything to request your quote.
You have 0 of 3.
- Your company's details (its RIF, the Venezuelan tax ID, and its articles of incorporation)
- Tell us which books you need stamped
- If you're not sure, our lawyer guides you based on your type of company
How the process works
You do very little. We take care of the rest. The whole process: on average, 3 to 5 business days.
- Step 1
You tell us the books
You tell us what company you have and which accounting and minutes books you need, or let the lawyer guide you.
You do this - Step 2
We buy
We purchase the books and get them ready for filing.
We do this - Step 3
We file
We submit them to the Commercial Registry for stamping.
We do this - Result
Done
We pick up your stamped books and deliver them to you, ready to use.
You receive it
From the time you give us the books, to file them and have them stamped.
What it costs and how to pay
There are two separate payments, and we want you to see them clearly.
Our fee: we do all the work for you.
The official registry fee. It goes straight to the agency, and we give you the exact amount, with its receipt, before you pay anything.
How you pay: You pay once, when we start. In dollars, in bolívares at the official BCV exchange rate, or with Cashea.
How is your investment calculated?
Your investment has two parts, and we want you to see them clearly from the start. What you pay us — Our professional fee for handling the process, from $25. It's what it costs for us to buy, file and pick up your stamped books
What's paid to the government — The official registry fee of the Commercial Registry. That amount doesn't stay with us; it goes straight to the Registry and runs about $6 per book plus an additional amount for each page; with the minimum of 5 books, it comes to about $30
Why don't we give you a single flat price? Because the government fee changes depending on how many books you stamp and how many pages each one has. Stamping the minimum of 5 books isn't the same as stamping new books with more pages. Quoting you a fixed number would be misleading you The lawyer gives you the exact figure before you pay anything, no strings attached.
FAQ
What happens if I use unstamped books?
They have no evidentiary value. In a SENIAT (Venezuela's tax and customs authority) audit, it's as if you kept no accounting records, and the Registry may flag minutes entered in an unstamped book.
How much does it cost?
The professional fee, from $25, covers handling. The Registry charges about $6 per book plus an additional amount per page; with the minimum of 5 books it comes to about $30, but it varies with the number of pages.
Which books do I need to stamp?
It depends on your type of company. The general journal and the inventory book must be stamped before they're used; depending on your company, the general ledger, the shareholder register and the minutes book are added.
Who keeps those books?
Your accountant keeps the accounting books; the company keeps the minutes book. We handle the stamping at the Registry.
Can I stamp books for a company that's already operating?
Yes, when you run out of pages or start a new fiscal year.
About this procedure
Every business is required by the Código de Comercio (Commercial Code) to keep statutory books, and some of them — the general journal and the inventory book — can't be used until they've been stamped at the Commercial Registry where your company's file is kept. Depending on your type of company, the general ledger, the shareholder register and the shareholders' meeting minutes book are added to these.
The procedure looks simple, but it involves buying the right books, calculating the payment based on the number of pages, filing them at the Registry and then picking them up once they're stamped. We make that whole trip for you. You tell us which books you need — or, if you're not sure, our lawyer guides you — and we return them to you ready to use.
The cost has two parts: our professional fee for handling the process, and the official registry fee of the Commercial Registry, which is charged per book and per page. Since each company stamps a different number of books, we confirm the exact amount in the quote, always with no strings attached.
Legal framework and important notes
Código de Comercio (Commercial Code), articles 32 and 33 · Ley de Registros y Notarías (Registries and Notaries Law), article 85
- The official registry fee is an average estimate; the exact amount varies with the number of books and pages stamped
- Our lawyer always confirms the exact registry fees and professional fees for your case, no strings attached
We guarantee our service, not what the agency decides. If something depends on them, we tell you clearly and in time.
Is your case different?Ask us, message us on WhatsApp or book a free consultation. A real person answers you.