Certified date record (fecha cierta)
The certified date record is the act by which the notary records that a document was presented before them on a specific date. With that, a private document gains fecha cierta that can be enforced against third parties, something a handwritten date doesn't guarantee.
Requesting a quote doesn't commit you to anything
- You tell us about your case. It's free.
- We send you the price in writing, within 1 to 3 hours.
- You decide. If it works for you, we start. If not, you delete it with one click and pay nothing.
No one will pressure you. Your information is used only for your case.
Is it for you?
If any of these sounds like you, this procedure is for you.
- For anyone who has a private document, a contract, an agreement, a letter, and needs its date to have legal force against third parties, not just among those who signed it
What's included and what isn't
Everything clear from the start. No fine print.
Includes
- Review of the document.
- Scheduling of the appointment at the notary office.
- Presentation of the document before the notary so the date is recorded.
- Delivery of the document with the fecha cierta record.
Does not include
- Notarial authentication of the document's signatures, which is a different act; if you need that too, we'll tell you.
- Drafting the document.
- The official notary fee, which is paid separately.
Add to your procedure
Check it and we include it in your quote. You decide at the end.
What you need
Check off what you already have. You don't need everything to request your quote.
You have 0 of 4.
- The original of the document you want to give fecha cierta
- Your cédula (Venezuelan national ID card)
- And the identification details of the parties named in the document
- If the document also needs to be authenticated, we'll let you know beforehand
How the process works
You do very little. We take care of the rest. The whole process: on average, 2 to 4 business days.
- Step 1
Give us the document
You send us the document and tell us what you need the fecha cierta for.
You do this - Step 2
We review
We check that it's in order.
We do this - Step 3
The notary certifies
We coordinate the appointment, present the document, and the notary records the date.
- Result
Done
We deliver the document with its fecha cierta record.
You receive it
It's one of the fastest notarial acts, because the notary (a public official) only records that the document was presented on that date.
What it costs and how to pay
There are two separate payments, and we want you to see them clearly.
Our fee: we do all the work for you.
The official notary fee. It goes straight to the agency, and we give you the exact amount, with its receipt, before you pay anything.
How you pay: You pay once, when we start. In dollars, in bolívares at the official BCV exchange rate, or with Cashea.
How is your investment calculated?
Your investment has two parts, and we always give you each one separately. Our base professional fee, from $50, for reviewing, coordinating and handling the presentation before the notary
The official notary fee, made up of a fixed amount for the act plus an amount for each page of the document. That fee is paid in bolívares at the official Central Bank of Venezuela exchange rate on the day of signing Your lawyer gives you the exact figure before you pay anything, no strings attached.
FAQ
What happens if my private contract doesn't have fecha cierta?
As far as third parties are concerned, it's as if it had been signed yesterday: anyone can claim you backdated it. The record fixes the date with legal force and settles that argument.
Is this the same as authenticating the document?
No. Fecha cierta fixes the date with force against third parties; notarial authentication certifies that the signatures belong to the people who claim to have signed. They're different acts.
How much does it cost?
The professional fee, from $50, covers handling the notarial process; the official notary fee depends on the number of pages, and we give you the exact amount before we start. Drafting the document isn't included.
Does it work for a contract between individuals?
Yes, that's its most common use.
Does the notary review the content of the contract?
They don't go into the substance; they record the date of presentation.
About this procedure
A private document, such as a contract between two people, a letter or an agreement, carries whatever date the parties put on it, and that date alone doesn't bind a third party, who could always claim it was written later. Fecha cierta solves exactly that: the notary makes an authentic record that the document existed and was presented before them on a specific date, and from that moment on the date can be enforced against anyone. It's not that the notary approves the content or certifies the signatures, that's notarial authentication; what gets fixed with legal force here is the date. It's used all the time for contracts between individuals, loan agreements, documents that will later go to court, or any case where it matters to prove since when the document has existed. We review the document, coordinate the appointment, present it before the notary and return it to you with the fecha cierta record.
Legal framework and important notes
Ley de Registros y Notarías (Registries and Notaries Law) · Código Civil (Civil Code)
- Don't confuse fecha cierta with notarial authentication. They're different things and meet different needs
- If what you're being asked for is signatures with fe pública (the notary's legal power to certify facts and documents), that's a different act
- If you're unsure which one you need, write to us and we'll guide you, no strings attached, before you spend more than you need to
We guarantee our service, not what the agency decides. If something depends on them, we tell you clearly and in time.
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