Certified date for a retention-of-title sale
It's the procedure for filing a sale contract with retention of title, already signed by the parties, at a notary office to be archived, which gives it a fecha cierta. Without a fecha cierta, the retention of title can't be enforced against third parties; with it, your security is ironclad.
Requesting a quote doesn't commit you to anything
- You tell us about your case. It's free.
- We send you the price in writing, within 1 to 3 hours.
- You decide. If it works for you, we start. If not, you delete it with one click and pay nothing.
No one will pressure you. Your information is used only for your case.
Is it for you?
If any of these sounds like you, this procedure is for you.
- For anyone who already has a signed sale contract with retention of title and needs to give it a fecha cierta so their security is enforceable against third parties. And for dealers and lenders who handle many contracts and want to lock them in with a fecha cierta, at a preferred partner rate
What's included and what isn't
Everything clear from the start. No fine print.
Includes
- Review of the retention-of-title contract to verify that it meets legal requirements and is signed by both parties.
- Coordination of its filing at the notary office where the seller is domiciled.
- Obtaining the archived document with its fecha cierta.
Does not include
- Drafting the sale contract with retention of title, which is a separate service, if you don't have it yet.
- Authentication of the signatures, since fecha cierta is an archive filing, not an authentication.
- The official notary fee, which is paid separately and is low.
Add to your procedure
Check it and we include it in your quote. You decide at the end.
What you need
Check off what you already have. You don't need everything to request your quote.
You have 0 of 4.
- The sale contract with retention of title, already signed by seller and buyer, in at least two copies
- The details of the parties and the vehicle
- And the name of the notary office in the seller's place of domicile, where it must be filed
- The parties don't need to sign again, because the document comes already signed
How the process works
You do very little. We take care of the rest. The whole process: on average, 1 to 3 business days.
- Step 1
You give us the contract
You hand us the retention-of-title contract already signed by both parties.
You do this - Step 2
We review it
We check that it meets legal requirements.
We do this - Step 3
We file it
We take it to the notary office where the seller is domiciled, which gives it a fecha cierta and archives it.
We do this - Result
Done
We hand you the document with its fecha cierta, ready for your retention of title to be enforceable.
You receive it
We check that the document is signed, coordinate its filing at the notary office where the seller is domiciled and obtain the fecha cierta.
What it costs and how to pay
There are two separate payments, and we want you to see them clearly.
Our fee: we do all the work for you.
The official notary fee. It goes straight to the agency, and we give you the exact amount, with its receipt, before you pay anything.
How you pay: You pay once, when we start. In dollars, in bolívares at the official BCV exchange rate, or with Cashea.
How is your investment calculated?
Your investment has two parts, and we tell you about each one separately. Our base professional fee, from $45, to review the document and handle its fecha cierta; if you're a dealer or give fecha cierta to several contracts, our preferred partner rate applies
The official notary fee for the filing, which is low. Official amounts are paid in bolívares at the official Central Bank (BCV) exchange rate Your lawyer gives you the exact figure before you pay anything, no strings attached.
FAQ
What happens if my retention of title has no fecha cierta?
It can't be enforced against third parties. If the buyer runs into debt or resells the asset, your security can fall apart against someone who does have an official date.
Is it the same as authenticating?
No. Authenticating certifies the signatures; fecha cierta only archives the document and gives it an official date.
How much does it cost?
The professional fee, from $45, covers the handling; the notary fee is separate, and we give you the full figure upfront.
Does the contract have to be signed already?
Yes, fecha cierta applies to a document that's already signed; if you don't have one, we draft it separately.
Do you have a rate for dealers?
Yes, a partner price.
About this procedure
A fecha cierta is a small but decisive legal step in a sale with retention of title. Venezuelan law allows the retention-of-title document to be notarially authenticated, acknowledged before a notary, or simply given a fecha cierta, and it sets out something key: as long as the document has no fecha cierta, the retention of title can't be enforced against third parties. In plain English: if you sold on credit and kept ownership until you're paid, but the contract has no fecha cierta, a third party could challenge your security. With a fecha cierta, your position is ironclad, with an official date no one can dispute. The procedure is simple: either party files a copy of the contract, already signed by both, at a notary office in the seller's place of domicile, and the notary office archives it, giving it a fecha cierta. Unlike the full sale with retention of title, here we don't draft the contract or authenticate the signatures, because the document comes already signed; our job is to review it, take it to the right notary office and obtain the fecha cierta. That's why it's a faster, more affordable service. With our experience in vehicle sales, we check that your contract meets what the law requires so the fecha cierta takes full effect. And if you're a dealer or give fecha cierta to several contracts, we have a preferred partner rate.
Legal framework and important notes
Ley de Registros y Notarías (Registries and Notaries Law) · Código Civil (Civil Code) · Ley sobre Ventas con Reserva de Dominio (Retention of Title Sales Law)
- Fecha cierta is done at the notary office where the seller is domiciled, and that detail matters
- And remember the difference. We're not authenticating signatures or drafting anything, just giving an official date to a contract the parties already signed; that's why it's fast and affordable
- If you don't have the contract yet, it has to be drafted first
- For volume, ask about the partner rate
We guarantee our service, not what the agency decides. If something depends on them, we tell you clearly and in time.
Is your case different?Ask us, message us on WhatsApp or book a free consultation. A real person answers you.