Notarial inventory
It's the act in which the notary travels and certifies the inventory of the assets at a place: a business's stock, the contents of commercial premises, a company's assets or the assets of an estate. It makes an authentic record of what's there and in what quantity at that moment.
Requesting a quote doesn't commit you to anything
- You tell us about your case. It's free.
- We send you the price in writing, within 1 to 3 hours.
- You decide. If it works for you, we start. If not, you delete it with one click and pay nothing.
No one will pressure you. Your information is used only for your case.
Is it for you?
If any of these sounds like you, this procedure is for you.
- For heirs, partners, buyers or sellers of a business, or anyone who needs a record with fe pública of which assets exist and in what quantity, typically before dividing, transferring, winding up or accounting for them
What's included and what isn't
Everything clear from the start. No fine print.
Includes
- Preparation of the inventory method.
- Coordination of the notary's travel to the site.
- Support during the count of the assets.
- Delivery of the inventory record certifying everything verified.
Does not include
- Appraisals or valuation of the assets, which is the job of an expert or appraiser; the notary verifies existence and quantity, not price.
- Dividing or selling the assets.
- The official notary fee or the notary's travel, which are paid separately; travel varies with distance and volume.
Add to your procedure
Check it and we include it in your quote. You decide at the end.
What you need
Check off what you already have. You don't need everything to request your quote.
You have 0 of 5.
- The exact address of the site and access on the day of the count
- A sense of the type and volume of assets to inventory
- Your cédula (Venezuelan national ID card)
- And, if applicable, the document proving your interest, for example your status as heir or partner
- The clearer the scope, the better we can estimate time and cost
How the process works
You do very little. We take care of the rest. The whole process: on average, 3 to 7 business days.
- Step 1
Tell us about the assets
You tell us where they are, what type of assets and the approximate volume.
You do this - Step 2
We estimate time and cost
We define the method and give you an estimate of time and cost, including travel.
We do this - Step 3
The notary takes the inventory
We coordinate the travel, and the notary takes the inventory on site and certifies it.
- Result
Done
We hand you the inventory record.
You receive it
Depending on the volume of assets to inventory and when the notary, a public official, can travel. A large inventory takes longer, because each item is described.
What it costs and how to pay
There are two separate payments, and we want you to see them clearly.
Our fee: we do all the work for you.
The official notary fee. It goes straight to the agency, and we give you the exact amount, with its receipt, before you pay anything.
How you pay: You pay once, when we start. In dollars, in bolívares at the official BCV exchange rate, or with Cashea.
How is your investment calculated?
Your investment has three parts, and we always tell you about each one separately. Our base professional fee, from $90, which may be adjusted based on the size of the inventory
The official notary fee, a fixed amount for the act plus an amount per page, and a long inventory takes up several pages
The notary's travel to the site, an additional expense based on distance. Official amounts are paid in bolívares at the official Central Bank (BCV) exchange rate on the day of the act Your lawyer gives you the exact figure before you pay anything, no strings attached.
FAQ
What happens if I divide an inheritance or transfer a business without an inventory?
Someone always says something was missing. A notarial inventory pins down what was there and how much, and leaves that claim with no ground to stand on.
Does the notary put a price on the assets?
No. The notary verifies what's there and in what quantity, but doesn't value it. That's what an appraiser is for.
How much does it cost?
The professional fee, from $90, covers the organization and the record; the official fee depends on the number of pages, and the notary's travel is charged separately based on distance and the volume of assets.
Does it work for an inheritance?
Yes, that's one of its main uses, taking inventory before dividing.
And for selling a business?
That too, to pin down what's being transferred.
About this procedure
When a set of assets has to be divided, transferred or accounted for, the first thing is to agree on exactly what's there. A notarial inventory takes care of that: the notary travels to the site and records, with fe pública (the notary's legal power to certify facts and documents), the assets that exist, describing and counting them, so there's an indisputable legal snapshot of what was there and in what quantity on that date. It's key in estates, where the deceased's assets have to be inventoried before they're divided; in company dissolutions, to know what's being wound up; in transfers of a business or fondo de comercio (a business as a going concern), to pin down what's being sold; and in separations, for jointly owned property. The notary doesn't appraise or set prices; they record existence and quantity. We prepare the counting method, coordinate the notary's travel, go with them and hand you the record. Since the notary travels to the site, that travel is a separate expense based on distance and volume, and we tell you about it beforehand.
Legal framework and important notes
Ley de Registros y Notarías (Registries and Notaries Law) · Código Civil (Civil Code)
- Be clear about the scope before you start. Which assets and at which site, because the total time and cost depend on it
- The notary certifies existence and quantity, not value. If you need to know what they're worth, that's a separate appraisal
- And the notary's travel is an additional expense based on distance and volume, and we give you the full figure before we start
We guarantee our service, not what the agency decides. If something depends on them, we tell you clearly and in time.
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