Employees, Social Security and the Ministry of Labor

How to keep your team compliant: Social Security, the FAOV housing fund, the INCES training levy, the Ministry of Labor, contracts, prestaciones sociales (severance benefits) and final settlements.

23 questions answered by licensed lawyers and accountants.

I was fired and they didn't pay my prestaciones or my final settlement. Can you help me collect from my former employer?

We'll definitely help you. Your prestaciones (severance benefits accrued by law) are a right, not a favor, and the law protects you in claiming them. A lawyer who specializes in this area reviews your case and calculates what you're really owed, based on your length of service and your salary. Then they tell you what paths you have, and often, with good handling, the employer pays without the need to go to court. Keep in mind that these claims have time limits, so the sooner you act, the better. Book your free appointment and let's keep talking.

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I have three employees, but none of them is registered with social security, and I pay them in cash. I'm afraid one will sue me or I'll get hit with an inspection. Can you get me compliant without sinking me with fines for what's overdue?

We'll get you compliant, and this is where our accountant comes in so we do it the best way possible. The first step is analyzing the real relationship you have with each of them, because what exists isn't always a classic employment relationship. Depending on the case, there may be more suitable and correct legal structures for it. The idea is for you to do things right and pay what's fair, not to go under. That's our job as the experts: helping people know how to do things. Book an appointment, it costs nothing, and we'll walk you through your case.

We handle it with this procedure: Preventive labor audit

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Can you help me get the labor compliance certificate so I can contract with the government or get paid by a big company?

Of course, we'll get it for you from start to finish. The labor compliance certificate is a key requirement for contracting with the government, and many big companies demand it before paying you. To get it, you have to be up to date with your labor obligations and mandatory employer contributions. We review where you stand, fix whatever's missing, and process the certificate. And if you want, we keep it current so you never lose a contract over an expired document. Ask for a free appointment and we'll talk it through calmly.

We handle it with this procedure: Labor compliance certificate

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I want to hire permanent employees, but I'm scared of the whole prestaciones issue, and that they'll sue me later and it'll cost me a fortune. How do I hire the right way and protect myself?

Great that you want to do it right from the start, that's the secret to sleeping easy. We set up your entire labor structure correctly: well-drafted contracts, clear obligations, your prestaciones (severance benefits accrued by law) calculated and up to date, and everything recorded as the law requires. Expensive labor lawsuits almost never come from the employer who did things right; they come from the one who never recorded anything and later can't prove what they paid. That way you hire with confidence, your people are protected, and so are you. Book your free consultation and we'll walk through it together.

We handle it with this procedure: Employment contract drafting

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I have employees, and I want to give them benefits like private health insurance, a food bonus, and properly calculated utilidades, to keep good staff. Can you help me set all that up the right way and legally?

We'll set it up properly, and it's a smart decision. Keeping good staff costs much less than replacing them. We design your benefits package with the right calculations: the health insurance, the food benefit, and the utilidades (mandatory profit-sharing bonus) properly determined. Everything gets documented in your internal policy and in the contracts. That's key, because a benefit granted the wrong way can later turn into a liability you didn't expect. Book your free consultation and we'll study your case.

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I have employees I want to work from home, or freelancers who invoice me, and I don't know how to draw up those remote-work or service contracts without getting into labor trouble. Can you help me put those contracts together properly?

Gladly, and this is one of the areas where people get into the most trouble without realizing it. The critical point is that a poorly drafted contract can later be reclassified as an employment relationship. Then the freelancer who used to invoice you ends up claiming years of prestaciones (severance benefits accrued by law). We draft each contract according to what it really is: properly framed telework for your employees, and solid, well-protected service contracts for your freelancers. Book an appointment, it's free, and let's talk.

We handle it with these procedures: Employment contract drafting Services agreement

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My payroll and mandatory employer contributions are a mess: social security, housing, INCES (national training institute; collects the employer training levy). Can you review it and put it all in order?

We'll put it all in order. We review your payroll and your compliance with all your mandatory employer contributions, social security, housing, and training, and we tell you exactly where you're behind or miscalculated. Then we regularize it and keep it running up to date month by month. Those contributions are among the first things checked in an inspection and among the fastest to pile up interest when they're neglected. Write to us today and we'll run the check-up.

We handle it with these procedures: Payroll contributions up to date Payroll management

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I found out an employee is stealing from me. How do I fire them the right way without getting sued later and ending up paying them myself?

We'll help you, and you need to act carefully and fast. A dismissal for a reason like this has to follow a very strict procedure and time limits. If you go past the deadline or don't document the misconduct properly, the dismissal falls apart and you end up paying. Our lawyer guides you on how to gather the evidence, how to carry out the procedure correctly, and, if appropriate, on filing a criminal complaint over what happened. Acting out of anger and without advice is what turns the victim into the defendant. Book an appointment, there's no charge, and we'll go through your case together.

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A worker had an accident at my company. What do I have to do with INPSASEL (occupational safety and health institute), and how much am I liable for as the employer?

We support you on both fronts. If the accident already happened, we advise you on how to respond, what to report, and within what deadlines. We also defend you in the proceeding, because the employer's liability in these cases is serious. At the same time, we review your compliance on occupational safety and health, which largely determines how things will go for you. Having your safety committee, your risk notices, and your program in order changes the picture completely. Write to us and let's talk.

We handle it with these procedures: Workplace accident report Accident investigation

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I want to contract with the government and export, and they're asking me for a labor compliance certificate and other compliance certificates. Can you process them for me?

We'll take care of it. Compliance certificates are the documents that prove you're up to date with each agency, and you'll be asked for them to contract with the government, to export, and to work with big companies. We review your situation, fix whatever is pending, and handle every certificate you need. And we can keep them current for you, so you don't lose an opportunity over a document that expired. Book your free consultation and we'll look at it together.

We handle it with these procedures: Compliance certificates up to date package Labor compliance certificate

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I have employees and I pay them twice a month by bank transfer with no tracking or pay stubs. How do I get that in order so I don't run into trouble later?

We'll put it in order, and you're right to be concerned. Paying by transfer without a pay stub leaves you with no proof: if a claim ever comes, the law presumes in the employee's favor if you can't show what you paid. We set up the contracts, the pay stubs with each item broken down, and proper payroll control, and with Squuad you keep an organized record of every payment. What's carelessness today can cost you years of prestaciones (severance benefits accrued by law) tomorrow. Request your free consultation and we'll see how we can help you.

We handle it with these procedures: Payroll management Employment contract drafting

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I want to protect my company's trade secrets and know-how from employees and competitors. Do you handle that kind of protection?

We handle it. Protecting your know-how from employees and competitors takes several pieces: confidentiality agreements signed by anyone with access to sensitive information, and specific clauses in employment contracts. Also, control over who accesses what, and the right provisions for when someone leaves the company. All of that has to be drafted carefully so it's valid and enforceable. Book your free consultation and we'll advise you.

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I have several advisors working with me. How do I hire them or bring them on as associates legally, without labor issues?

We'll structure it for you, and it's a decision you need to make well informed. Whether your advisors are under an employment relationship or a commercial one isn't defined by the name on the contract. It's defined by how the relationship works in practice: schedules, subordination, exclusivity, and who provides the resources. If that doesn't match the paperwork, a court reclassifies it and you end up paying prestaciones (severance benefits accrued by law). We review your real situation and set up the right arrangement. Request your free consultation and let's see how we can help.

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I have employees, cooks and waiters, and I want the labor side to be compliant. Will you handle it for me?

We'll handle it. In a restaurant, the labor side carries a lot of weight: cooks, waiters, high turnover, and sometimes seasonal staff. We set up the right contracts for each case, register your people with social security and the other agencies, and keep your mandatory employer contributions up to date. We also guide you on handling tips and schedules, the two points that generate the most claims in your line of business. Book your free consultation and we'll review it together.

We handle it with these procedures: Labor compliance up to date Employment contract drafting

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I work with stylists on commission. How do I hire them or partner with them without labor trouble?

We'll structure it properly, and it's one of the most common questions in your field. Working on commission doesn't automatically mean there's no employment relationship. What defines that is how the relationship works in practice: schedules, exclusivity, who provides the supplies, and who takes on the risk. Based on your real situation, we set up the right arrangement, whether it's an employment contract or a well-documented partnership. Doing it wrong ends in a claim for years of prestaciones (severance benefits accrued by law). Book your free consultation, no strings attached, and we'll guide you.

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I run work crews and a large payroll. How do I keep the labor side compliant?

We'll keep it compliant for you, and with large crews you have to be rigorous. We draw up the right contracts, including contracts for a specific project if you work project by project. We register your staff and keep your social security, training and housing contributions up to date. And this is key in your line of work: we get your whole occupational health and safety side in order, because an accident on site without that compliance turns into a very big liability. Book your free consultation and we'll study your case.

We handle it with these procedures: Labor compliance up to date Occupational health and safety program

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I have teachers on staff. How do I keep the labor side compliant?

We'll keep it compliant for you. We draw up your teachers' contracts based on the arrangement you use, register them with social security and keep your mandatory employer contributions up to date. Schools have specific points worth handling carefully, such as vacation periods and teachers paid by the hour, since that's where claims usually come up. Book your free consultation and we'll advise you.

We handle it with these procedures: Labor compliance up to date Employment contract drafting

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I have drivers working for me. How do I keep labor and insurance in order?

We'll handle all of it. We draw up your drivers' contracts, register them with social security and keep your mandatory employer contributions up to date. And in your line of business there's something you can't neglect: insurance policies. A driver of yours out on the road is a constant risk, and having liability and accident coverage properly in place protects you as much as it protects the driver. We also guide you on tracking working hours, which is a common source of claims. Request your free consultation and we'll see how we can help.

We handle it with these procedures: Labor compliance up to date Employment contract drafting

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I have a busy season and a staff that keeps changing. How do I handle the labor side the right way?

We'll handle it the right way, and the proper legal tools exist for exactly this. For variable seasonal staff there are specific contracts, fixed-term or for a specific project, that let you hire legally without the relationship turning into a permanent one. But they have to be drafted and renewed correctly, because repeated, sloppy use of a temporary contract ends up being recognized as permanent employment. We draw them up and register your staff. Start with your free consultation and we'll tell you how we move forward.

We handle it with these procedures: Employment contract drafting Employee enrollment

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I run a large payroll and have workplace safety to manage. Can you keep it all compliant?

We'll keep it compliant, and with a large payroll the volume doesn't forgive mistakes. We handle contracts, registrations and your social security, training and housing contributions, month after month. And we set up your entire occupational health and safety side, which in an operation your size is mandatory and the first thing they check: committee, risk notifications, program and records. An accident without all that in order is the costliest contingency there is. Ask for a free appointment and we'll talk it through.

We handle it with these procedures: Payroll management Occupational health and safety program

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I have trainers and I want my labor side and contracts in order. Can you help?

We can, and the first step is defining the right arrangement. With trainers, the relationship is very often an employment one, even if you pay by the hour or by the class. Calling it something else on paper doesn't change what a court will look at. We review how your operation works in practice and draw up the right contracts, employment or service agreements as the case may be, with the registrations that apply. Book your free consultation and we'll study your case.

We handle it with these procedures: Employment contract drafting Services agreement

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I'd like to work for you as an employee. Do you have any openings?

We're growing and looking for talent, so maybe. We're interested in people with different profiles: law and accounting professionals, customer service, technology and sales, and also field people who push procedures through. More than a specific position, we want to know what you're good at and what you enjoy. Leave us your resume through the form, tell us what you're looking for, and we'll get in touch to talk.

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I have people working for me, but I never registered them where I was supposed to. How do I catch up without getting into trouble?

We'll get you caught up with the IVSS (Venezuelan Social Security Institute) and the Ministry of Labor. Getting compliant on your own initiative, before anyone demands it, always turns out better than waiting for an inspection. We review how many employees you have and since when, register the company and your people where they belong, and regularize the backlog in the most orderly way possible. That way you protect your people and your business. Book your free consultation and we'll sort it out together.

We handle it with these procedures: Employer registration RNET registration

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