Notarial record of a shareholders' meeting
The record in which the notary attends a meeting in person (of shareholders, a condominium or an association) and certifies what happens: attendance, quorum, proceedings and decisions. Use it to shield meetings where you expect conflict or a challenge.
Requesting a quote doesn't commit you to anything
- You tell us about your case. It's free.
- We send you the price in writing, within 1 to 3 hours.
- You decide. If it works for you, we start. If not, you delete it with one click and pay nothing.
No one will pressure you. Your information is used only for your case.
Is it for you?
If any of these sounds like you, this procedure is for you.
- For companies, condominiums, associations or foundations about to hold a sensitive meeting that want a record with fe pública of what happens, to shield it from future challenges
What's included and what isn't
Everything clear from the start. No fine print.
Includes
- Booking the meeting's date and time with the notary office.
- Arranging the notary's travel to the venue.
- Support during the meeting.
- Delivery of the notarial record certifying the proceedings and the decisions.
Does not include
- The later recording of the minutes at the Registro Mercantil, a separate procedure we also handle if you need it.
- Calling the meeting or drafting the bylaws.
- The official notary fee or the notary's travel, which are paid separately; travel varies with distance.
Add to your procedure
Check it and we include it in your quote. You decide at the end.
What you need
Check off what you already have. You don't need everything to request your quote.
You have 0 of 4.
- The date, time and exact address of the meeting, given with advance notice
- The meeting notice or the agenda
- And the details of the legal entity and of the person making the request
- The sooner you coordinate, the more surely we can secure the notary's attendance
How the process works
You do very little. We take care of the rest. The whole process: on average, 3 to 5 business days.
- Step 1
Tell us about the meeting
Let us know when and where the meeting is and what kind it is.
You do this - Step 2
We book the notary
We confirm their availability for that date and time and confirm the cost, including travel.
We do this - Step 3
The notary certifies
The notary attends the meeting and certifies what happens.
- Result
Done
We hand you the notarial record of the meeting.
You receive it
After the meeting. We arrange for the notary (a public official) to attend on the date and at the time of your meeting, and for that we need advance notice.
What it costs and how to pay
There are two separate payments, and we want you to see them clearly.
Our fee: we do all the work for you.
The official notary fee. It goes straight to the agency, and we give you the exact amount, with its receipt, before you pay anything.
How you pay: You pay once, when we start. In dollars, in bolívares at the official BCV exchange rate, or with Cashea.
How is your investment calculated?
Your investment has three parts, and we always give you each one separately. Our base professional fee, from $90, for arranging and supporting the notary's attendance
The official notary fee, a fixed amount for the act plus an amount per page
The notary's travel to the venue, an extra cost based on distance. Official amounts are paid in bolívares at the official Central Bank of Venezuela (BCV) exchange rate on the day of the act The lawyer gives you the exact figure before you pay anything, no strings attached.
FAQ
What happens if I hold the meeting without a notary and a partner challenges it?
It's your minutes against their word. With the notary present, what happened at the meeting carries fe pública and the challenge loses its footing.
Is this the same as recording the minutes at the Commercial Registry?
No. Here the notary witnesses the meeting and certifies it live; the registry later records the decision already made. They're different things, and sometimes you do both.
How much does it cost?
The professional fee, from $90, covers the coordination and the record; the official notary fee depends on the number of pages, and the notary's travel is charged separately based on distance. We give you the full figure beforehand.
How much notice should I give?
As much as possible, to secure the notary's availability.
What's the point of having the notary present?
To shield the meeting from challenges.
About this procedure
When a meeting is sensitive (a close election, decisions someone may want to overturn later, partners at odds), having the notary present changes everything. The notary attends the meeting and certifies, in real time, what actually happens: who attended, whether there was a quorum, how it unfolded, how the vote went and what was approved. That shields the meeting: afterward, no one can claim there was no quorum or that something else was decided, because there is fe pública (the notary's legal power to certify facts and documents) of what took place. It's different from recording the minutes at the Registro Mercantil (Commercial Registry): there, the decision already made is recorded; here, the notary witnesses the act as it happens and certifies it. It's used at contentious shareholders' meetings, at condominium board meetings with heated issues, and at associations and foundations. Since the notary travels to the venue, that travel is a separate cost that depends on the distance, and we tell you about it beforehand.
Legal framework and important notes
Ley de Registros y Notarías (Registries and Notaries Law) · Código Civil (Civil Code)
- Don't confuse this with recording the minutes at the Registro Mercantil. Here the notary certifies the meeting as it happens; the registry comes afterward, if the decision must be recorded
- And book ahead, because the notary has to reserve the date
- As with any on-site record, travel is a separate cost, and we give you the full amount beforehand
We guarantee our service, not what the agency decides. If something depends on them, we tell you clearly and in time.
Is your case different?Ask us, message us on WhatsApp or book a free consultation. A real person answers you.